Travel Reimbursement Policy

Purpose

To ensure uniform treatment of all employees traveling on behalf of the City and establish procedures for administering reimbursement of travel-related expenses to employees.

General

A. Only employee’s travel expenses related to City business will be covered by the City’s travel reimbursement policy.

B. Employees are advised to keep all receipts related to reimbursable expenses not covered by the per diem allowance.

C. Personal entertainment expenses (i.e., rental cars used for sightseeing, movies, tour buses, etc.) are not legitimate reportable expenses.

D. Departments or the traveling employees are responsible for making all travel arrangements.

E. Seminars or Conferences must be City or job-related.

F. Cancellation fees incurred due to circumstances within the control of the employee are the responsibility of the employee and not the City.

G. If there is a conflict with any provision of this procedure and the provisions of a current Union Contract, the provisions of the contract will prevail.

View the full Travel Reimbursement Policy (PDF).